Cemetery & Parks Minutes

March 12, 2018
Meeting date: 
Monday, March 12, 2018

Cemetery & Parks Meeting

March 12, 2018

Kimball House

 

The meeting was opened at 7:10PM present were Tubby Boucher,  John Barrett, Roger Rapoza, Drew Funk  and Pam Haman.

Also in attendance Karen Clement (Donation Account), Al Birrille, Flag Committee and Mike Murphy potential rehire.

 

Minutes:  Pam gave John draft copies and asked that he review for clarification.

Bills were approved and signed

Deeds None

 

Appointments: Karen Clement attended the meeting requesting that a donation account be set up in memory of John Whittemore.  Karen explained that there would be various fund raisers; the proceeds from these events would be turned into the donation account set up by the town for the purpose to fund the annual picnic on the Common.  Pam stated that she had consulted with Lauri Plourde, Town Accountant regarding this account.  The Committee would be responsible for the fund raising and events. The Town would only pay the bills for the picnic.  The Town doesn’t reimburse for sales tax.  Pam also suggested that the Committee set up vendor accounts.  She reminded everyone that the commissioners generally meet once a month and those bills would be signed off on and submitted for payment at that time. 

John didn’t see any conflicts with this donation account and that the mechanics could be worked out.  Tubby moved establish the John M. Whittemore Memorial Donation Account.  All were in favor the motion carried.  Karen should check in with the BOS regarding the set up of this account as well.

Discuss: Flag Committee:  Next meeting is scheduled for 3/14/18 at 3:30.  The Committee is still in the process of deciding how to install holders place, flags, number of flags and other issues. 

Pay Matrix:  Both Kyle Cheney and Tim Hunt are 18 which allow them to use more equipment.  Their rate of pay needs to be raised to $12.65 per matrix.  The Commissioners were in agreement with this.

Organizational Chart:  The meeting has been scheduled for March 21, 2018 for Elected Boards to meet and discuss the chart with the changes.

Sales of Lots Account:  Pam met with Town Accountant Lauri Plourde about the account. For the past several years this account has been set up differently.  Prior to this, an article had been submitted for town meeting transferring the sale of lot receipts to the improvement fund.  Laurie called the DOR for clarification. The Department still can access this account however the procedure has changed.  The department can either have funds directly appropriated to the expenses account at the annual town meeting  but any monies not used by the end of the fiscal year would revert back to the general fund or the submit an article for town meeting with specific funding request.

Sign Post; after a brief discussion the commissioners asked Roger to keep the wooden post since in better condition and scrap the metal one.

Sidewalks:  John has spoken to Ross Assoc. they do have the original plans and can make a PDF file for the department.  Pam will check the state bid list to see if there is a concrete vendor or if we need to go out to bid.  A discussion was also held on vehicles driving on the common.  The BOS may also want to revisit this issue as well.

Superintendents Report:  Roger is recommending that Mike Murphy be rehired as a seasonal employee.  The job was posted per town requirements.  The Commissioners approved the rehire of Mike Murphy.  The paper work will be forward to the Selectmen’s office.

Roger would like to purchase a 16” deck mounted trimmer.  Drew showed the on line demonstration.  The Commissioners liked the piece of equipment and approved the purchase.

 

The next meeting is scheduled for April 9, 2018 at 7PM

The meeting adjourned at 8:40PM.

Submitted

 

Pam Haman, clerk

Approved by Cemetery Commissioners at the month meeting of 4/9/18