Rules, Regulations & Policies

All programs are offered to Townsend Residents on a first come, first serve basis. Townsend Recreation Commission reserves the right to cancel or consolidate any program/class/event that does not meet the minimum participant registration numbers. Remember... nothing terminates a program faster than waiting until the last minute to register! Avoid disappointment and register promptly.
 
Participants' Responsibility
We ask all participants to respect the staff, volunteers, coaches, other participants, age requirements, and the equipment we use. Additional rules will be announced at each program. If a participant fails to cooperate with the rules, the Director reserves the right to dismiss or suspend a participant in any program without a refund of fees.
 
Townsend Recreation Commission is not a day care, after-school education program or babysitting service. Please read and understand the policies. If they are unclear to you, please ask questions.
 
All participants must pre-register for ALL programs. The Recreation Supervisor on duty is solely responsible for the activity that is taking place. Children should not be left unattended in the building or at the fields at any time. Please be on time dropping off and picking up children from their programs. Failure to do so will result in additional cost of $1.00 per minute or suspension from programming, unless otherwise noted.
 
Code of Conduct:

The benefits of Recreation are endless - promoting health, building strong families, and creating a sense of community. To insure the quality of programs and public safety, all program participants, parents, spectators, instructors, and volunteers must abide by this Code of Conduct:

  • All persons shall act with respect towards others.
  • Comply with requests from officials, staff and program facilitators/instructors. Comply with any rules of the program, event or class and the rules of the facility where the program, event or class is being instructed.
  • Act with character and courtesy while respecting the rights, welfare and dignity of all others. Refrain from any lewd, obscene or indecent conduct or expression, including profanity, harassment, discrimination, threats, intimidation or offensive remarks.
  • Adhere to the rules & policies set by Recreation.
  • Act in a safe, responsible manner regarding themselves and others. Refrain from any action, which in the judgment of any staff, instructor or facilitator, constitutes an attempt to inflict, or the actual infliction of, or injury to other participants and/or staff.
  • Selling, possessing, use or appearance of being under the influence of illegal drugs or alcohol is prohibited.
  • Selling, possessing or use of dangerous or unauthorized materials such as firearms, weapons, or other similar items is prohibited.

   *Participants engaging in inappropriate behavior or violating Recreation policies within a Recreational event/class/program may be subject to have their privileges of participation revoked and may be subject to further disciplinary action, including but not limited to immediate removal.

Registration
Registrations will be accepted until 1 week prior to the start date or until date specified on registration promotions. In some cases, registration will be accepted up till the start of the program. Contact the Recreation Director, Emy Hoff via email : [email protected] for a registration form or print the "General Registration Form" from this site. We accept mail in registration by printing off a copy of our registration form, and sending a check with the registrant’s information to Townsend Recreation, 272 Main Street, Townsend, Ma. 01469.  
 
Non-Residents
Non-Residents can register for programs. An additional fee may be applicable. You must fill out a registration form during the registration times in order to be placed on a waiting list. Program fee plus an additional non-resident fee(when applicable) will be collected prior to the start of the program should space allow.
 
Payment
Payment is due at the time of registration, check or money order made payable to Townsend Recreation Commission. A fee of $35.00 will be charged for any check returned for insufficient funds. No new registration of programming will be allowed until the $35.00 fee is paid.
 
Age Requirements
Participants must be of noted age or grade by the first day of the program in which they are enrolled. 
 
Course Confirmation
No confirmations are sent out!!!!! Please understand that it is the registrant’s responsibility to know the date, time, and location of any program. A participant is registered only when payment is received, unless the department notifies you otherwise. We will only notify you if there are any problems or changes.
 
Refunds
All programs are refundable within 7 days before the program starts, unless the Recreation Commission cancels a program, or you have mailed in a registration and no openings exist. You may request to withdraw from a program in sufficient time (7 days prior), pending that a replacement can be found and the Recreation Commission has incurred no costs. Excludes  The Reckids Program and  The Summer Rec Program, please see Handbooks for Refund Policies.


Ongoing programs that do not offer Drop in availability- 

Definitions:

“Drop In”- Per class payment for attending, pre-registration not required unless otherwise noted.

“Ongoing”- No set end date.  Attendance is not a factor of cost.

Ongoing Payment Structure:

  • Payment must be made for all sessions within the month regardless of attendance. Instructors will notify participants of how many sessions will be in the month by the last week of the previous month.
  • Payment for each month must be made at the beginning of the month or at/by first monthly session.
  • Check or Cash, Online(if available) accepted. Checks should be made out to “Townsend Recreation”. Please note Participant name and month payment is for on the checks memo line.
  • Payments can be given to the Instructor to submit to Recreation OR can be mailed directly to : Townsend Recreation, 272 Main St. Townsend MA 01469
  • Participants will be unable to attend until payment (current, past due)  is made

Photo Policy 

Photographs and videos may be taken during some of Townsend Recreation Programs. These photographs and names may be used in future brochures, slide programs, bulletin board displays, newsletters and local newspapers, cable, and satellite providers and Townsend Recreation Social Media outlets. If you don't want to have you and/ or your child(ren) photographed/ videoed/ name published, please let us know ahead of time. Unless Townsend Recreation Staff is otherwise informed, attending a program/event gives Townsend Recreation permission to use photos/videos with you/ your child(ren) in tthem for promotional/ informational purposes.

Allergies

Townsend Recreation is not an allergen free organization/ facility.  *unless a program is otherwise noted as "allergy free"

Personal Belongings
Please DO NOT bring any valuables, toys, or games to our programs. The Recreation Commission is not responsible for lost or stolen articles. To be safe, leave articles or valuables at home unless necessary for the program. We do not maintain a lost and found for items left at fields and facilities were programs are held.
 
RECREATION 5-8th Grade DANCES
Dress Code:

Though the dance may be on school premises, it is a Recreation dance and not considered a school event, however all school rules and policies apply, including, without limitation, all alcohol, tobacco, and drug policies.  In addition, the Commission expects that all students dress in a manner that does not disrupt or interfere with students’ participation in the dance as part of the Town’s broader educational mission.  Accordingly, the following clothing and accessories are prohibited:

Clothes that reveal any undergarments;

Clothes that reveal a student’s bare midriff, chest, back, genital area, buttocks, or shoulders (this includes, without limitation, revealingly tight pants, tank tops, mesh tops, fishnet tops, halter tops, tube tops, crop tops, tops with spaghetti straps, and clothing that is in any way transparent); 

Pants, skirts, and shorts fastened below the waistline;

Shorts, skirts, and dresses that end above the mid-thigh;

Hats, hoods, head coverings, caps, gloves, and sunglasses that are not worn for a religious or disability-accommodation purpose; and

Clothes or accessories that pose any risk to students’ health, safety, or general welfare (this includes, without limitation, spiked jewelry and chains that could be used as a weapon). 

Students wearing any of the clothing or accessories set forth above will not be admitted to the dance.  Students who put on or change into the same after being admitted will be required to leave.  No student will be readmitted to the dance once s/he has been ordered to leave, nor will his/her admission fee be refunded.

Entrance into Dance: Participants are required to show Student ID/ Schedule, from current year, at the door. Screenshot is permissible 

Outside Food/ Drink is not allowed

Non Profit Use of The Rec Center: Cost is $25 per hr, Meetings only, schedule per availability.  Additional fee may be assessed for cleaning and/or property damage.

Public Use at the Rec Center: Cost is $25 per hr, 2 hr minimum. schedule per availability. A $200 property deposit is required. Deposit will be held until next business day after the event for site inspection of cleanliness and property damage. All (original payment) or portion (refund check) of deposit will be returned/ mailed to Renter dependant on building condition within 5-10 business days.

Contact Emy Hoff at [email protected] for availability

Additional Information
Checks should be made out to: Townsend Recreation - please include your phone number on the check

 
Please send payments for any of the above to
 
Townsend Recreation
272 Main St
Townsend MA 01469